1 Accounting and executive assistant (M/F)

Fixed-term contract starting on October 1st, 2025 (with the possibility of a permanent contract after one year) 
40 hours / week

About the role

The Consulate General of Luxembourg and the Luxembourg Trade and Investment Office (LTIO) in San Francisco are seeking bilingual (French-English) administrative and consular assistant as well as executive assistant to support the Executive Director and team.

Under the authority of the Ministry of Foreign Affairs of the Grand Duchy of Luxembourg, the Consulate serves and supports the Luxembourg community within its jurisdiction, while the LTIO fosters economic ties between Luxembourg and the US West Coast.

We seek a proactive, well-organized, and communicative team player with strong attention to detail and the ability to work independently.

Under the supervision of the Consul General, you will perform the following tasks:

• Administrative assistance to the Consul General / Executive Director
• Deal with incoming and outgoing correspondence and invitations, scheduling and prioritize competing requests
• Coordinate domestic and international travel, book accommodations, and process related expense claims
• Manage financial tasks, handle the Consulate General of Luxembourg & Luxembourg Trade and Investment Office's accounting, and produce accounting documents
• Prepare monthly and annual financial statements and reports related to the Consulate General of Luxembourg & Luxembourg Trade and Investment Office's expenditures
• Provide support for budget revisions, prepare fund replenishment requests, and prepare budget proposals
• Prepare invoice payments and ensure their follow-up
• Providing daily clerical duties
• Meet and welcome visitors
• Maintain contact databases
• Assist in the organization of official visits, work visits, and economic missions in close coordination with other members of the administrative team
• Support the members of the consular team in providing consular assistance, including visa requests and passport applications
• Maintain and update the registry of Luxembourg citizens in the jurisdiction

Your profile:

• You must have successfully completed at least secondary education or an equivalent qualification, additional college education will be considered an advantage
• You are fluent in French and English, with excellent writing skills in French
• You have strong Microsoft Outlook, Word, and Excel skills
• You have excellent organizational skills and attention to detail
• You are able to learn and work independently, anticipating needs
• You have strong written/oral communication and interpersonal skills
• You have a sense of initiative, organization, and the ability to work independently
• Previous work experience in budget management and accounting will be considered as an advantage
• Knowledge of database management will be considered as an advantage
• You must be in possession of a valid work permit for the United States

What we offer: 

• Competitive salary depending on your experience and qualifications 
• Health insurance
• 25 days of vacation per year
• End of the year bonus equivalent to one month’s salary (and proportional to the number of months worked during the year)
   

Please note that the labor laws of the US will govern the contract, including the remuneration.

To apply, please send your cover letter in French, resume, diploma(s) and any relevant professional recommendations to sanfrancisco.cg@mae.etat.lu by September 12th ,2025.

Only short-listed candidates will be contacted for assessments and interviews.